When hiring an executive virtual assistant, you are basically hiring a team member who will be working with you remotely and whose goal is the success of your business. Delegating tasks like managing emails and calendar, booking appointments, dealing with professional errands are among the expertise of executive virtual assistants.
They’re great at work behind the scene and are also able to become available anytime that you need them. They are considered jack-of-all-trades as they can do just a bit of everything – from clerical tasks to simple accounting, to event planning.
There are two ways on how you can hire an executive virtual assistant. This can be through an online platform or through a trusted outsourcing partner. Hiring an executive virtual assistant whom you can trust is invaluable as they help free up your time so you can do what you do best.
Here are the steps to take when hiring a Virtual Assistant through an outsourcing partner:
1. List down the tasks that you wish to outsource
The first thing you will need to do is to start making a list of the tasks and processes that you wish to assign to your virtual assistant. Make sure to create training modules or standard operating procedures and specify outcomes that you expect from them.
2. Create a job description
Upon coming up with a list of tasks, your next step is to create a job description for the position that will be responsible for the set of tasks.
The following should be included in the job description:
- Brief background about your business (this may include the type of industry, the products you sell or services that you provide, and who are your consumers).
- Required level of education and skills/experience.
- Duties and responsibilities.
- Programs and applications that must be used to perform the tasks.
3. Get help from your trusted outsourcing partner/business.
The next step is to seek the assistance of an outsourcing partner or business. These outsourcing partners or business usually has a pool of talents who matches the skills that you require for a role or position. It is very important to provide a detailed job description to ensure that expectations are met on both the employer and job seeker.
4. Review resumés and schedule interviews
Your outsourcing partner will ask you to interview at least 3 – 5 candidates that already went through a preliminary interview. These interviews are done through a video conference as this is the next best option to interviewing in person.
It is very important to ask the candidate about their personal and professional goals, how they like to be managed remotely, or how they like to work. Ask them about their values as conflicting values can create conflict with your working relationship.
Committing to hiring a candidate can be a make or break situation. It would be best if you give them sample tasks that would be part of their responsibilities. This would greatly help you in determining the top candidate who can work with you.
5. Give the best candidate a trial period
When you have chosen the best candidate for the position, it’s good to start them with a trial period for 30, 60, or 90 days. This would be a great period for them to show how well they can work with you and do their job knowing that it will eventually lead to a permanent role on your team.
Want to know more about hiring your own Executive Assistant? Call us at 1300 800 965 (AU) / +1 888 488 4069 (US & Canada) or email us at [email protected]
Let’s help you gain back the time, freedom and peace of mind!
SOURCE: https://www.thinkific.com/blog/hire-a-virtual-assistant-outsourcing-guide/
